Administrator – Staff Training & Development

Permit Number: 280/2025

Job Description

As Administrator (Staff Training & Development), you shall:

  • Demonstrate role model behavior.
  • Adhere to the Agency’s policies/procedures.
  • Promote a learning culture within the Agency.
  • Set up and maintain highly organized filing and data/information management systems1.
  • Carry out administrative tasks as required.
  • Assist in identifying training needs whilst compiling and analyzing training needs surveys.
  • Gather and analyze information about courses relevant to Agency staff on all levels.
  • Research the market for training opportunities whilst communicating with potential service providers.
  • Issue and follow up on quotations.
  • Design and disseminate information documents related to training initiatives.
  • Coordinate internal and external training courses.
  • Obtain feedback on internal and external training courses.
  • Collect, compile and present data/reports as required.
  • Attend internal/external meetings, whilst keeping minutes – this includes attending external conferences.
  • Liaise with the European Union Agency for Asylum (EUAA) on training initiatives.
  • Deliver training sessions2 when necessary and as agreed with the Unit Leader (Staff Training & Development).
  • Support in managing Student requests for placement/research, whilst monitoring their progress.
  • Deliver on-boarding and orientation of new staff members and/or students on placement.
  • Be knowledgeable on areas of policy in relation to migration.
  • Partake in your own continuous professional development.
  • Assist the Unit Leader (Staff Training & Development) as required.
  • Support the Unit for Staff Training & Development in the achievement of its goals.
  • This job description may vary from time to time according to the exigencies of the Agency.
1 This includes digital and physical systems.      2 You will be trained to train.

Suitable candidates for this position should:

  • Be proficient in the Maltese and English languages.
  • Be adept in the use of a computer, including the Microsoft Office suite applications.
  • Have achieved an MQF Level 5 Certificate or higher  in a Business or Social Welfare related field, with at least 2 years’ relevant experience in a similar administrative position.

All those interested are to submit a CV along with a copy of the required certificates (Applicants holding such certificates from foreign universities must present an MQRIC equivalence) and police conduct to either [email protected] with the subject line Administrator – Staff Training & Development or by post to the Human Resources Department at the address stated below by not later than 8th April 2025.

Human Resources
Agency for the Welfare of Asylum Seekers (AWAS),
Block C, Belt is-sebħ, Floriana, – Malta
[email protected]