Permit Number 286/2025
A call for the position of Administrator – Project Services within the Psychological Service Team on a definite basis is being issued.
The Duties of Administrator – Project Services include:
- To assist in the planning and implementation of the project. Develop project plans, manage projects budget, and manage resource allocation
- To facilitate the definition of projects scope, goals and deliverables
- To assist in defining and implementing project tasks and resource requirements
- To track project deliverables using appropriate tools, deliver project evaluations and assessment of results
- To plan and schedule projects timeline and constantly monitor and report on progress of the project
- To present reports defining projects changes and interventions to achieve projects goals, outputs, identify problems, and solutions
- To assist in audits, report writing and ad hoc requests
- To prepare information as required and maintain records and notes
- Provide excellent communication with all agencies involved and deal with incoming calls as required
- Participate in development of new systems for the department
- Input data, word processing, collect and produce statistical information required by the agency and to maintain and develop data collection systems
- Deal with all clerical matters regarding the successful management of the project
- To assist in coordinating tasks, the planning, and the implementation of daily work
- Calendar and appointment administration; schedule appointments and meetings and update calendar
- Updating SL and VL of staff
- Manage and monitor Key Performance Indicators
- Develop, administer and manage filing systems
- Create spreadsheets/ expenditure budgets/ projects presentations and provide statistical and budget reports
- Carrying out any other duties and responsibilities as may be required from time to time by the Unit Leader and/ or the Agency.
The minimum requirements are:
- Covering letter and detailed CV
- Certificates
- Valid Police Conduct
- Two/ three references
- Must be fluent in English language.
The minimum Requirements are:
- Possession of a Diploma Level 5 (minimum 24 ECTS) or comparable diploma and 2 years’ experience in migration.
or
- Certificates and Training in EU Funds and 2 year’ experience in migration or welfare setting.
or
- 6 O’ levels and 2 years relevant experience in migration or welfare setting.
All candidates must have proven knowledge of IT skills.
Applicants holding relevant experience over and above these qualifications will be given preference.
All those interested are to submit a CV along with a copy of the required certificates and police conduct to either [email protected] with the subject line Administrator – Project Services or by post to Human Resources Department at the address stated below by not later than 9th April 2025
Human Resources
Agency for the Welfare of Asylum Seekers (AWAS),
Block C, Belt is-sebħ, Floriana, – Malta
[email protected]
